Research by Mail/E-mail
We have found that it is difficult to conduct research by mail. It is costly and often unsatisfactory. For this reason, we strongly recommend that researchers visit the Archives, if at all possible, even if you do not know German script. Our indexes, abstracts, and English-language books may be all you need.
If you decide you cannot visit the Archives because of distance or physical limitations, we are able to help you in some cases by conducting research for a fee according to the following procedure:
1. We will not accept requests over the telephone.
Send us a written request (letter, fax, email) stating what you know about the individual(s) in whom you are interested and what exactly you wish to know. This should be stated in clear terms. If possible, you should tell us what congregation(s) the individual(s) belonged to, or at least the area in which they lived.
Please be aware our Archives in general only has information pertaining to people associated with the Moravian church, Northern Province.
2. Enclose a self-addressed, stamped envelope with your request.
3. Enclose a check or money order for $50, payable to the Moravian Archives, which is the minimum fee for a search of 30 minutes. If your request requires more time, we will charge you $25.00 per 15 minutes. Do not send cash.
4. In some cases our search may not provide you with any additional information. In such cases, we must still use the $50 minimum fee to cover time spent in the search. You will not be reimbursed.
5. In cases where we find a large amount of information that cannot be covered by the minimum fee, we will send you what seems to be the most pertinent information and tell you what else is available. We will not go beyond the original $50 minimum unless we receive further authorization from you via a letter and check.
Requests are answered in the order in which they are received. Due to our small staff size we cannot answer requests immediately. Furthermore, if your request requires a disproportionate amount of time, we are not in a position to do that for you. In that case you would be advised to come here in person, or we can refer you to an external genealogist who is familiar with our holdings.