You can support the Moravian Archives by making a financial donation, volunteering your time, or by entrusting your collections to the care of the Archives.

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Friends of the Archives

The Friends of the Archives provide critical support for our day-to-day operating expenses so that we can invest in our collections and continue to make our inspiring history available. Our annual Friends’ campaign usually provides 25 percent of our operating budget.

Why support the Moravian Archives?

Your donation enables us

  • To preserve the collections kept at the Moravian Archives
  • To expand our collections by purchasing books, manuscripts and other artifacts
  • To digitize our holdings in order to give greater access
  • To organize and catalog our holdings
  • To host lectures, exhibits, tours, workshops, and classes
  • To provide research assistance to anyone interested in our collections

Your donation is an investment in history. Thanks to your support we are the primary resource center for Moravian history in North America.

Everyone is invited to become a Friend of the Moravian Archives by making a contribution to the annual giving program.

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Thank you for supporting the Moravian Archives! Your donation is an investment in our history and we will put your money to work.

You can make your donation safely online. Clicking the button will take you to PayPal, a trusted website for online payments and charitable giving.

You can also donate through the giving portal of the Moravian Ministries Foundation.

How to Submit Church Records

The Moravian Archives is the official repository for the historical records of the boards, agencies, and congregations of the Moravian Church in America, Northern Province.

The numbers between brackets refer to the Book of Order of the Northern Province, latest edition.

The following records are to be transferred to the Archives when they are no longer in current use (¶1034.a), preferably at regular intervals (10 or 20 years). By transferring the records to the Archives the records will be open to public access, except for sensitive records that remain restricted for 75 years after their creation. These records are marked here with an *; they can only be used by written permission of the pastor or chairman of the board concerned. (If a congregation closes, permission to see restricted records needs to be requested from the Provincial Elders’ Conference).

Materials should be organized in folders and placed in strong boxes (15 ½ x 12 ½ x 10 ½”). The height of the boxes is not to exceed 10 ½ inches. The folders should be labeled (e.g., “elders minutes, 1950-1955”). Please prepare a list of the content of the boxes. Sending us an electronic version of the list (e.g., by email) makes it easier for us to integrate the information into our records management system.

  1. Church Register (register of baptisms, confirmations, marriages, and burials) (¶1031.a)
  2. Minutes
    a. *Board of Elders
    b. *Board of Trustees
    c. *Joint Board
    d. Church Council
    e. materials given at church council (reports, etc.)
    f. minutes and records of other committees, such as Christian Education, Stewardship, etc.
  3. Financial Records
    a. annual budget (if not included in 2.e)
    b. annual financial statement (if not included in 2.e)
  4. Documentation
    a. directories of members (“Catalog” or Membership lists) (¶1031.b)
    b. *congregation diary (¶1031.c)
    c. memoirs
    d. register of church services
    e. histories of the congregation; histories of organizations within the congregation
    f. special brochures concerning any facet of church life
    g. programs and printed materials used for anniversaries, dedications, etc.
    h. photographs (please identify people, occasion and year on back)
    i. building plans for church-owned buildings
  5. Newsletters

Do not hesitate to contact the archivist about any questions you may have!

Why Does the Archives Require Specific Boxes?

The shelf openings in our vault are 11 inches high. Larger boxes will not fit. Sometimes congregations are creative and pack their records in boxes that came with television sets or garden hoses. In order to prevent unnecessary unpacking and repacking, we prefer you use the standard size bankers boxes.